> ## Documentation Index
> Fetch the complete documentation index at: https://docs.zionapp.co/llms.txt
> Use this file to discover all available pages before exploring further.

# Interest signals, coaching, and reports

> How family interest, coach self-service, and the catalog report work for extracurricular activities

Extracurriculars in Zion are catalog-only. There is no enrolment, attendance, capacity, fee, or consent workflow attached to an activity. What families can do is register non-binding interest, what coaches can do is keep their own schedule current, and what administrators and supervisors can do is read the demand back in a rollup report.

<Note>
  For creating, scoping, and archiving activities themselves, see [Managing the catalog](/features/extracurriculars/managing-catalog).
</Note>

## Family interest

Any authenticated org member can register interest in an active activity from the catalog. In practice this is parents and students.

* A parent can optionally attach one of their own children using the 'For (optional)' child picker on the activity card. Only children with an accepted parent-child link can be selected.
* A student's interest is tied automatically to their own student record. There is no child picker for a student.
* Any other caller can register general interest with no child attached.

Registering interest triggers a best-effort notification to the activity's coach and to org admins.

Interest can be withdrawn from the same card by clicking 'Interested, withdraw'. Withdrawal is idempotent: the row is kept with a status of `withdrawn` rather than deleted, so it still counts in reporting history.

<Warning>
  Interest is a demand signal only. There is no seat count, no waitlist, no accept or reject action, and no fee or consent step. Registering interest does not enrol a child or student in the activity.
</Warning>

<Steps>
  <Step title="Open Activities">
    Parents open Activities from the sidebar (`/parent/extracurriculars`). Students open Activities from the top navigation (`/student/extracurriculars`), scoped to org-wide activities plus their own learning centre.
  </Step>

  <Step title="Choose a child (parents only)">
    On an activity card, optionally select a child from the 'For (optional)' dropdown before registering.
  </Step>

  <Step title="Register interest">
    Click Register interest. The coach and org admins are notified.
  </Step>

  <Step title="Withdraw if needed">
    Click 'Interested, withdraw' on the same card to retract. You can register again later.
  </Step>
</Steps>

## Interest visibility for staff

Administrators see a per-activity active-interest count directly on the catalog table at `/admin/extracurriculars`. Clicking that count opens a read-only drawer listing every requester for the activity: name, optional child name, status (interested or withdrawn), and registered date.

There are no accept or reject controls in this drawer, because interest is not enrolment.

## Coach self-service: Activities I run

Any staff member assigned as the coach on an activity (administrator, supervisor, or monitor) gets a personal view at `/extracurriculars/mine`, reachable as 'Activities I run' from the staff catalog page. It lists every activity where they are the assigned coach, including archived ones, which are badged as archived.

From this view a coach can edit only:

* Schedule summary
* Recurrence preset, selected weekdays (for weekly selected), start time, and duration

A coach cannot change the activity name, category, coach assignment, learning-centre scope, or the active flag. Those fields stay administrator or supervisor only. Every write is re-verified against the coach assignment stored on the activity, never trusted from the request itself.

<Steps>
  <Step title="Open Activities I run">
    From the staff catalog page, open `/extracurriculars/mine`.
  </Step>

  <Step title="Select an activity">
    Choose an activity where you are the assigned coach.
  </Step>

  <Step title="Update the schedule">
    Edit the schedule summary and, if the activity has a calendar recurrence, its preset, weekdays, start time, or duration.
  </Step>

  <Step title="Save">
    Only the schedule and recurrence fields change. Name, category, coach, centre scope, and active status stay untouched.
  </Step>
</Steps>

## Catalog Report

Administrators (org-wide) and supervisors (their own learning centres) can open the Catalog Report at `/extracurriculars/report` for an aggregate view of the catalog.

| Metric                  | What it shows                                                                            |
| ----------------------- | ---------------------------------------------------------------------------------------- |
| Total active activities | Count of currently active activities in scope                                            |
| By category             | Counts across the six categories: sport, club, arts, faith, service, academic enrichment |
| By learning centre      | Counts per centre, plus a separate org-wide count                                        |
| Unassigned coach count  | Number of active activities with no coach assigned                                       |
| Interest leaders        | Top 5 activities ranked by active interest count                                         |

The interest-leaders section is omitted gracefully if interest data is unavailable, rather than showing an error.

<Steps>
  <Step title="Open the report">
    From the catalog page, open Report (`/extracurriculars/report`).
  </Step>

  <Step title="Review totals">
    Check total active count, the breakdown by category, and the breakdown by learning centre.
  </Step>

  <Step title="Check for coaching gaps">
    Look at the unassigned-coach count to find activities that need a coach assigned.
  </Step>

  <Step title="Review demand">
    Scan the top 5 activities by active interest count to see where family demand is concentrated.
  </Step>
</Steps>

<CardGroup cols={2}>
  <Card title="Extracurriculars overview" icon="trophy" href="/features/extracurriculars/overview">
    What extracurriculars are in Zion and who sees what.
  </Card>

  <Card title="Managing the catalog" icon="list-check" href="/features/extracurriculars/managing-catalog">
    Creating, scoping, and archiving activities.
  </Card>

  <Card title="Calendar overview" icon="calendar-check" href="/features/calendar/overview">
    How recurring activities appear on the school calendar.
  </Card>

  <Card title="ICS subscription" icon="calendar-check" href="/features/calendar/ical-subscription">
    Subscribing to the calendar feed, including extracurricular events.
  </Card>
</CardGroup>