> ## Documentation Index > Fetch the complete documentation index at: https://docs.zionapp.co/llms.txt > Use this file to discover all available pages before exploring further. # Teaching staff guide > What supervisors and monitors can do in Zion, from meetings and availability to coaching an activity and checking a student's library history Zion uses three built-in staff roles: administrator, supervisor, and monitor. "Teaching staff" refers to the supervisors and monitors who work directly with students and parents day to day. This guide covers what those roles can do outside of grading and attendance: managing your own availability and meetings with parents, coaching an extracurricular activity, and checking a student's library history. Everything you see is scoped to your assigned learning centres. A monitor only sees students, activities, and staff data tied to the centres an administrator has assigned them to. A supervisor's access works the same way, scoped to their own assigned centres. ## Your availability and meetings Parents book in-person meetings against time slots you publish. You can also start a meeting yourself, either by proposing candidate times to a parent or by claiming an open slot outright. ### Publish your availability Go to Staff Availability (`/staff/availability`) to add bookable time slots. You can add a single slot or bulk-generate several at once using a recurring preset, an explicit set of dates or a date range, or by copying last week's schedule forward by seven days. Slots cannot overlap and cannot be created in the past. Bulk generation is capped at 200 slots per call. If an administrator has published availability on your behalf, those slots appear here too. ### Respond to and start meetings Go to Staff Meetings (`/staff/meetings`) to see your upcoming, past, requested, and expired meetings with parents. A parent-initiated request shows candidate times the parent proposed. A request you started shows the times you proposed to the parent. Accept one of the proposed times to confirm the meeting. Decline with a reason to cancel the request. Counter with a different time to hand the decision back to the other party. From `/staff/meetings/new`, pick a student in your scope, then either hard-book an open slot immediately or propose several candidate times for the parent to choose from. If nobody responds before every proposed time passes, the request expires automatically. Use "Re-propose" to start again with new times. ### Document and close out a meeting Open a meeting's detail page to add private notes, action items, and a draft parent summary. Saving these does not change the meeting's status. When you are ready, share the summary with the parent explicitly, then mark the meeting Completed or No-Show once it has happened. Only a booked, non-pending meeting can be marked Completed or No-Show. Cancelling a meeting requires a reason and frees the linked slot for someone else to book. ## Coaching an extracurricular activity If an administrator or supervisor assigns you as the coach on an activity, it appears in your personal list at Activities I Run (`/extracurriculars/mine`), including archived activities. You can edit only your own activity, and only its schedule summary and calendar recurrence (repeat preset, weekdays, start time, duration). The activity's name, category, coach, learning-centre scope, and active status stay under administrator or supervisor control. Find the activity where you are listed as coach. Update the schedule summary text, or change the recurrence: pick a preset (daily, weekly on selected weekdays, or monthly), a start time, and a duration between 15 and 600 minutes. Only the schedule and recurrence fields change. If the activity has a calendar recurrence set, the update carries through to the school calendar. Interest that parents and students register for your activity is visible to administrators as a count and a read-only list on the catalog side. Registering interest is not enrollment, so there is no roster, seat limit, or accept/reject action for you to manage. ## Viewing a student's library history On a student's profile page, the Library section shows that student's book checkouts, split into two tables: books currently out and past loans. Each row shows the book title, checkout date, due date, and a status badge (Out, Overdue, Lost, or Returned). This view is read-only for teaching staff. Checking books in or out, and marking a book lost, is handled from the library module itself, not from the student profile. How meetings, availability, and requests work across roles. Publishing and bulk-generating bookable time slots. How parents book, request, and negotiate meeting times. Rescheduling, cancelling, notes, and parent summaries. The activity catalog, coaching, and interest signals. How administrators and supervisors build and scope activities. Checkouts, returns, overdue, and lost books. How centre scoping shapes what you can see and do.