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Zion uses three built-in staff roles: administrator, supervisor, and monitor. “Teaching staff” refers to the supervisors and monitors who work directly with students and parents day to day. This guide covers what those roles can do outside of grading and attendance: managing your own availability and meetings with parents, running an extracurricular activity as its Person in Charge, logging behaviour, checking homework completion, and checking a student’s library history.
Teaching staff screen showing published availability and upcoming meetings

A teaching staff view of availability and meetings

Everything you see is scoped to your assigned learning centres. A monitor only sees students, activities, and staff data tied to the centres an administrator has assigned them to. A supervisor’s access works the same way, scoped to their own assigned centres.

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Your availability and meetings

Parents book in-person meetings against time slots you publish. You can also start a meeting yourself, either by proposing candidate times to a parent or by claiming an open slot outright.

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Publish your availability

Open My Availability to add bookable time slots. You can add a single slot or bulk-generate several at once using a recurring preset, an explicit set of dates or a date range, or by copying last week’s schedule forward by seven days.
Slots cannot overlap and cannot be created in the past. Bulk generation is capped at 200 slots per call. If an administrator has published availability on your behalf, those slots appear here too.

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Respond to and start meetings

Go to Meetings in the sidebar to see your upcoming, past, requested, and expired meetings with parents.
1

Open a pending request

A parent-initiated request shows candidate times the parent proposed. A request you started shows the times you proposed to the parent.
2

Accept, decline, or counter

Accept one of the proposed times to confirm the meeting. Decline with a reason to cancel the request. Counter with a different time to hand the decision back to the other party.
3

Or start a new meeting

Click Request a meeting, pick a student in your scope, then either hard-book an open slot immediately or propose several candidate times for the parent to choose from.
4

Watch expired requests

If nobody responds before every proposed time passes, the request expires automatically. Use “Re-propose” to start again with new times.

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Document and close out a meeting

Open a meeting’s detail page to add private notes, action items, and a draft parent summary. Saving these does not change the meeting’s status. When you are ready, share the summary with the parent explicitly, then mark the meeting Completed or No-Show once it has happened.
Only a booked, non-pending meeting can be marked Completed or No-Show. Cancelling a meeting requires a reason and frees the linked slot for someone else to book.

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Running an extracurricular activity as Person in Charge

If an administrator or supervisor assigns you as the Person in Charge of an activity, it appears in your personal list at Activities I Run, including archived activities.
You can edit only your own activity, and only its schedule summary and calendar recurrence (repeat preset, weekdays, start time, duration). The activity’s name, category, Person in Charge, learning-centre scope, and active status stay under administrator or supervisor control.
1

Open Activities I Run

Find the activity where you are listed as Person in Charge.
2

Edit the schedule

Update the schedule summary text, or change the recurrence: pick a preset (daily, weekly on selected weekdays, or monthly), a start time, and a duration between 15 and 600 minutes.
3

Save

Only the schedule and recurrence fields change. If the activity has a calendar recurrence set, the update carries through to the school calendar.
Interest that parents and students register for your activity is visible to administrators as a count and a read-only list on the catalog side. Registering interest is not enrollment, so there is no roster, seat limit, or accept/reject action for you to manage.

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Logging behaviour

Go to Behaviour in the sidebar, then Log Behaviour, to record a merit, demerit, or incident for a student in your centres. Pick the student, choose a category, and submit. The form stays ready for your next entry, so you can log several in a row.

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Checking homework completion

The Homework page includes a Completion Report tab. It shows per-student standings over a date range, how much homework was assigned, verified, and missed, plus a chart ranking the students who need the most attention.

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Viewing a student’s library history

On a student’s profile page, the Library section lists that student’s book checkouts in one table. Use the filter to show all loans, only what is currently out, or only past loans, and the search box to find a book by title. Each row shows the book title, checkout date, due date, and a status badge (Out, Overdue, Lost, or Returned).
This view is read-only for teaching staff. Checking books in or out, and marking a book lost, is handled from the library module itself, not from the student profile.

Parent-teacher meetings overview

How meetings, availability, and requests work across roles.

Managing your availability

Publishing and bulk-generating bookable time slots.

Booking and requests

How parents book, request, and negotiate meeting times.

Managing and documenting meetings

Rescheduling, cancelling, notes, and parent summaries.

Extracurriculars overview

The activity catalog, running an activity, and interest signals.

Managing the activity catalog

How administrators and supervisors build and scope activities.

Library overview

Checkouts, returns, overdue, and lost books.

Learning centres

How centre scoping shapes what you can see and do.