Administrator guide: reports and exports

Zion produces reports from several different features rather than one central report builder. This page maps the reporting landscape for administrators: Goal Check reports, attendance, grading, homework, behaviour, report cards, analytics exports, and the unified data export. Use it to find the right report for a question, then follow the link to the feature page for full detail.

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The reporting landscape

Every report on this page comes out the same way: a branded PDF with its charts and tables drawn directly into the document, not a plain spreadsheet-style export. Where a CSV is also useful for a spreadsheet or another system, it stays available alongside the PDF.

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Goal Check reports

Goal Check has two report types. Daily centre reports cover one learning centre for one day and can be generated once every student in that centre is marked, shown by a readiness indicator such as “Ready (25/25 students marked)”. Weekly school reports cover the whole school for a Monday-to-Friday week and need at least three days of data in the active term. A daily report includes a centre summary, a completion breakdown (completed, exceeded, missed, not started), a student-by-student table, and an at-risk section for students who missed their goal. A weekly report adds a school summary, a day-by-day breakdown, a centre comparison ranking, a subject breakdown, and a school-wide at-risk list with consecutive-miss counts. Separately, the main Dashboard page has its own Export button that downloads a branded PDF snapshot of that day’s stats, centre comparison, and at-risk list. This is a quick one-page snapshot; use the Daily Centre Report or Weekly School Report above when you need the full breakdown. For full field-by-field detail, see the Goal Check reports and export feature pages.

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Attendance, grading, homework, and behaviour reports

Each of these features has its own reporting screen, scoped to administrators and, where noted, supervisors or monitors assigned to the relevant centre.

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Report cards

Report cards compile a student’s term data (PACE grades, test scores, attendance, Goal Check completion, and parent-safe character notes) into a PDF. Administrators, supervisors, and monitors can generate report cards for a term, optionally scoped to one centre; supervisors and monitors only ever see their assigned centres, no matter what they select on screen. Before generating, Zion checks term readiness for each student. A student with zero finalized test scores blocks generation until you check an acknowledgement box; finalized scores with none passing, missing attendance, missing Goal Check data, or missing character notes show as non-blocking warnings. Once generation completes, use the distribution panel to download all cards as a ZIP or send them to parents by email. Each send writes a delivery status per parent (sent, queued, bounced, failed, or skipped for students with no linked parent email) and publishes the cards so parents can view them in their own portal. Administrators can also generate an official student transcript from that student’s permanent record. Only one transcript request per student can be in progress at a time, and only administrators can request one.

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Progress Cards

Progress Cards is a different document from the term report card above. Open Progress Cards under Academics in the sidebar, pick a student from the roster, and Zion opens their Supervisor’s Progress Card: a single view of every PACE the student has completed across the whole year, colour-coded by the term they finished it in. Download it as a PDF or send it straight to a parent by email. Administrators, supervisors, and monitors can all open it, scoped to the centres they can already see. Use a report card when you need one term’s grades and attendance. Use a Progress Card when you want the long view of a student’s PACE progress across terms.

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Analytics and pattern insights

Analytics sits alongside the Goal Check and report-card reports and answers a different question: not what happened on one day or in one term, but what is trending across weeks and terms. Administrators see school-wide data; supervisors see only their assigned centres.

• Trends: goal-achievement time series per student, subject, or centre over 7, 30, 60, or 90 days, or the current term.
• Subject and centre breakdowns: comparison tables and charts, each exportable to CSV, with a PDF export for the subject view.
• Predictions: a per-student, per-subject projection of whether a student is on track to hit their termly PACE goal, classified on track, at risk, or off track. The same calculation powers the parent and student “My Progress” view, so families see the same numbers as staff. The at-risk list can be exported to CSV.
• Pattern insights: administrator-only, statistically detected patterns across six categories (day-of-week variation, subject correlation, centre performance, seasonal trend, student velocity, and subject difficulty), each with a confidence level. Insights can be filtered, dismissed, and exported to PDF. Generating and exporting insights requires an active subscription.

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The unified data export

Beyond individual reports, Zion has one export center for raw data. At Settings > Data Export, administrators can request a bundle covering students, attendance, goal checks, grades, and report cards (when enabled), across a chosen date range or all time. The bundle contains a CSV per entity plus a PDF snapshot. Administrators can scope an export to one or more centres or a single student; supervisors are automatically scoped to their own assigned centres and are blocked if they have none. Export jobs move through queued, running, and ready (or failed). A ready export stays downloadable for 7 days, after which the link expires. Emailed links redirect through a secure download page that re-checks your role and access before minting a fresh signed URL, rather than emailing a raw link. A one-click “Export everything” option requests the full history across all entities for administrators. The older, Goal-Check-only export page still exists for a transition period but no longer accepts new requests; it points to the unified exporter and keeps read-only access to its own history.

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Choosing the right report

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