Administrator Insights Guide
As an administrator, Zion’s Insights feature helps you identify patterns and trends across your school that might otherwise go unnoticed. This guide covers how to use insights effectively for data-driven decision making.Your Insights Responsibilities
Weekly (10 minutes)
- Review top insights on dashboard
- Investigate high-relevance patterns
- Dismiss addressed insights
Monthly (20 minutes)
- Analyze insight patterns over time
- Generate fresh insights manually
- Share findings with leadership
Accessing Insights
Dashboard Widget
The administrator dashboard shows top 3 insights:- Log into Zion
- Navigate to Dashboard
- See Latest Insights widget
- Click any insight for details
- Click View All for complete list
Full Insights Page
- Navigate to Analytics → Insights
- View all active insights
- Filter and sort as needed
Understanding the Dashboard
Summary Cards
| Card | Description |
|---|---|
| Total Active | All current insights |
| High Confidence | Statistically reliable |
| Medium Confidence | Moderate reliability |
| Avg Relevance | Mean relevance score |
Insight Cards
Each insight shows:- Type Icon: Visual category indicator
- Title: Brief finding description
- Description: Detailed explanation
- Confidence Meter: Visual reliability
- Relevance Score: 0-100 importance
- Created Date: When generated
Insight Types
Day-of-Week Patterns
What to Look For:- Days with significantly lower performance
- Consistent weekly patterns
- Adjust Monday goals lower
- Plan engaging Friday activities
- Investigate specific day challenges
Subject Correlations
What to Look For:- Subjects that struggle together
- Shared learning challenges
- Identify prerequisite gaps
- Create paired tutoring programs
- Review curriculum sequencing
Centre Performance
What to Look For:- Centres above or below average
- Outlier performance patterns
- Support struggling centres
- Document high-performer practices
- Reallocate resources
Seasonal Trends
What to Look For:- Term-long performance changes
- Fatigue or momentum patterns
- Address mid-term fatigue
- Celebrate term-end momentum
- Adjust term workloads
Student Velocity
What to Look For:- Students accelerating or declining
- Momentum shifts
- Celebrate improving students
- Intervene with declining students
- Identify what’s driving changes
Subject Difficulty
What to Look For:- PACEs with low completion rates
- Content that consistently challenges
- Provide additional resources
- Adjust teaching approaches
- Consider prerequisite review
Working with Insights
Viewing Details
- Click View Details on any insight
- Side drawer opens with:
- Full description
- Affected students list
- Student metrics
- Export option
Analyzing Affected Students
The detail view shows students involved:| Column | Description |
|---|---|
| Name | Student name |
| Achievement Rate | Their completion % |
| Goals Met | Completed goals |
| Total Goals | Goals attempted |
- Identify students for intervention
- Prioritize by severity
- Plan targeted support
Dismissing Insights
When you’ve addressed an insight:- Click Dismiss on the card
- Insight is hidden from view
- Won’t reappear until new data
Generating Insights
Automatic Generation
Insights generate automatically:- Weekly refresh cycle
- Old insights replaced
- Fresh analysis each time
Manual Generation
Trigger immediate analysis:- Click Generate Insights button
- System analyzes current data
- New insights appear in minutes
- Old non-dismissed insights replaced
- After significant data changes
- Before important meetings
- When investigating specific issues
Filtering and Sorting
By Confidence
Filter to reliability level:- All: Show everything
- High: Most reliable
- Medium: Moderate reliability
- Low: Interpret with caution
By Type
Focus on specific patterns:- Day-of-Week
- Subject Correlation
- Centre Performance
- Seasonal Trend
- Student Velocity
- Subject Difficulty
Default Sort
Insights sort by relevance score (highest first).Confidence Levels
Understanding Confidence
| Level | Meaning | Sample Size |
|---|---|---|
| High | Very reliable | Large samples |
| Medium | Reliable | Moderate samples |
| Low | Use caution | Small samples |
Confidence Meter
- Green (100%): High confidence
- Blue (66%): Medium confidence
- Gray (33%): Low confidence
Acting on Low Confidence
Low confidence doesn’t mean wrong:- Consider the finding carefully
- Look for supporting evidence
- Don’t dismiss automatically
- May become high confidence with more data
Taking Action
Action Workflow
1
Review the Insight
Read title, description, and context
2
Check Confidence
Consider reliability before major actions
3
View Affected Students
See who is impacted
4
Plan Intervention
Develop specific action plan
5
Implement
Take concrete steps
6
Monitor Results
Track improvement over time
7
Dismiss When Resolved
Remove from view when addressed
Documenting Actions
Keep records of:- Which insights you acted on
- What actions you took
- Results observed
- Lessons learned
Best Practices
Regular Review
- Check insights weekly at minimum
- Don’t let insights accumulate
- Prioritize by relevance score
Prioritization
- High relevance + High confidence: Act immediately
- High relevance + Medium confidence: Investigate more
- Medium relevance: Address when time permits
- Low relevance: Consider dismissing
Team Communication
- Share relevant insights in staff meetings
- Assign action items to appropriate staff
- Follow up on intervention results
- Celebrate pattern improvements
Building Insight History
- Insights improve with more data
- New schools see limited insights initially
- Full intelligence emerges after 4-6 weeks
- Consistent data entry is key
Analytics Integration
Related Analytics
Insights connect to broader analytics:- Trends: Time-series context
- Subjects: Subject-level detail
- Centres: Centre comparisons
- Students: Individual analysis
Cross-Referencing
When investigating an insight:- Check related analytics views
- Look at underlying data
- Verify pattern exists in raw data
- Understand full context
Troubleshooting
No Insights Appearing
Possible Causes:- Not enough data yet
- All insights dismissed
- No patterns detected
- Wait for more data accumulation
- Check dismissed insights
- Generate manually
Insight Seems Wrong
Steps:- Check confidence level
- Verify underlying data
- Consider sample size
- May be valid but unexpected
Cannot Dismiss
Check:- You have administrator access
- Not a system-protected insight
- Try refreshing the page
Exporting Insights
Export Options
From insights page:- Export Report: PDF summary
- Export Data: CSV for analysis
Report Contents
- All active insights
- Confidence and relevance scores
- Summary statistics
- Generation timestamp