Supervisor Grading Guide
As a supervisor, you’re responsible for entering test scores when students complete PACE tests. This guide covers the complete workflow for test score entry, handling rejections, and managing retests.
Your Grading Responsibilities
After Each Test
- Enter test score into Zion
- Verify accuracy before submitting
- For failed tests, schedule retests
Daily/Weekly
- Check for rejected scores needing re-entry
- Monitor scheduled retests
- Enter retest scores when completed
Entering Test Scores
Step 1: Access Score Entry
- Log into Zion
- Navigate to Grading in sidebar
- The score entry form appears
Step 2: Select Student
- Type student name or number in search
- Results filter as you type
- Click to select the student
Student Info Shown:
- Full name
- Student number
- Grade level
- Learning centre
Step 3: Select PACE
- Click PACE dropdown
- Only assigned PACEs appear
- Select the completed PACE
Assigned PACEs Only: If a PACE doesn’t appear, verify it’s assigned to the student in Student Management.
Step 4: Enter Score
- Enter the numeric score (0-100)
- Whole numbers only
- System shows pass/fail immediately
Pass Thresholds:
- Grades 1-4: 90% required
- Grades 5-12: 80% required
Step 5: Select Test Type
Choose the appropriate type:
| Type | When to Use |
|---|
| PACE Test | End-of-workbook test (most common) |
| Self Test | Mid-PACE check |
| Final Test | Comprehensive unit test |
Step 6: Confirm Date
- Defaults to today
- Change if entering retroactively
- Cannot use future dates
Step 7: Submit
- Review all information
- Click Submit
- Confirmation appears
What Happens After Submit
For Grades 1-7:
- Score immediately finalized
- Available for grade calculations
- Done!
For Grades 8-12:
- Score enters moderation queue
- Administrator will review
- Score finalizes after approval
Viewing Recent Entries
Recent Scores Tab
- Click Recent Scores tab
- See your recent entries
Information Shown:
- Student name
- PACE and score
- Pass/fail status
- Entry timestamp
- Moderation status (Grades 8-12)
Status Meanings
| Status | Meaning |
|---|
| Finalized | Complete (Grades 1-7) |
| Pending Moderation | Awaiting admin review |
| Approved | Admin approved |
| Rejected | Needs re-entry |
Handling Rejected Scores
When an administrator rejects your score entry, you’ll need to re-enter it correctly.
Viewing Rejections
- Navigate to Grading → Enter Scores
- Click Rejected Scores tab
- See scores needing correction
Each rejected entry shows:
- Original entry details
- Rejection reason from admin
- When it was rejected
Re-Entering a Rejected Score
Read Rejection Reason
Understand what was wrong
Verify Correct Information
Check original test paper
Enter Corrected Score
Submit with accurate information
Confirm Submission
New entry replaces rejected one
Common Rejection Reasons
| Reason | What to Check |
|---|
| ”Wrong student” | Verify student name matches test paper |
| ”Score doesn’t match” | Recount from test paper |
| ”Wrong PACE” | Verify PACE number on test |
| ”Premature entry” | Student hasn’t completed PACE |
Managing Retests
When a Student Fails
When a test score is below the pass threshold:
- Student is flagged for retest
- You can schedule the retest date
- Student studies before retry
- You enter retest score when complete
Scheduling a Retest
- Navigate to Grading → Retests
- Find the failed test
- Click Schedule Retest
- Select date (must be future)
- Confirm
Entering Retest Scores
- Navigate to Grading → Retests
- Find scheduled retest
- Click Enter Score
- Enter the new score
- Submit
Important:
- Use the retest entry form
- NOT the regular score entry
- This links to original attempt
Retest Limits
Students have limited retest attempts:
- Default: 3 attempts total
- System tracks attempt count
- Enforced automatically
If Student Exhausts Attempts
When max attempts reached:
- Cannot schedule more retests
- Administrator notified
- Special intervention may be needed
Best Practices
Score Entry
Enter Same Day:
- Enter scores within hours of test
- Fresh memory, fewer errors
Double-Check:
- Verify student name on test paper
- Confirm PACE number
- Recount score if unsure
Don’t Batch:
- Enter one at a time
- Reduces mistakes
Retest Scheduling
Allow Study Time:
- 3-5 days between attempts
- Student can review material
Reasonable Schedule:
- Don’t overload retest days
- Balance with regular tests
Handling Rejections
Respond Quickly:
- Address within 24 hours
- Don’t leave pending
Verify Carefully:
- Re-check original test paper
- Ensure accuracy second time
Common Issues
PACE Not Listed
Possible Causes:
- Not assigned to student
- Already tested this term
- Wrong student selected
Solution:
- Check student’s assignments
- Verify correct student
Duplicate Error
Cause: Score already entered for this test
Solution:
- Check if already submitted
- For corrections, contact admin
Cannot Enter Retest
Possible Causes:
- Max attempts reached
- Original test passed
- Retest already entered
Solution:
- Check attempt count
- Verify this is a failed test
Your Dashboard
Viewing Your Stats
Your supervisor dashboard shows:
- Recent score entries
- Pending moderation (Grades 8-12)
- Rejected scores count
- Scheduled retests
Quick Actions
From dashboard:
- Enter new score
- View rejections
- Check retest schedule
Moderation for Grades 8-12
Understanding the Process
When you enter scores for Grades 8-12:
- Score enters moderation queue
- Administrator reviews
- Admin can: Approve, Adjust, or Reject
- You’re notified of rejections
Adjustment vs Rejection
Adjusted:
- Admin changed score
- Still finalized
- No action needed from you
Rejected:
- Returned to you
- Must re-enter correctly
- See rejection reason
