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Supervisor Grading Guide

As a supervisor, you’re responsible for entering test scores when students complete PACE tests. This guide covers the complete workflow for test score entry, handling rejections, and managing retests.

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Your Grading Responsibilities

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After Each Test

• Enter test score into Zion
• Verify accuracy before submitting
• For failed tests, schedule retests

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Daily/Weekly

• Check for rejected scores needing re-entry
• Monitor scheduled retests
• Enter retest scores when completed

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Entering Test Scores

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Step 1: Access Score Entry

1. Log into Zion
2. Navigate to Grading in sidebar
3. The score entry form appears

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Step 2: Select Student

1. Type student name or number in search
2. Results filter as you type
3. Click to select the student

Student Info Shown:

• Full name
• Student number
• Grade level
• Learning centre

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Step 3: Select PACE

1. Click PACE dropdown
2. Only assigned PACEs appear
3. Select the completed PACE

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Step 4: Enter Score

1. Enter the numeric score (0-100)
2. Whole numbers only
3. System shows pass/fail immediately

Pass Thresholds:

• Grades 1-4: 90% required
• Grades 5-12: 80% required

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Step 5: Select Test Type

Choose the appropriate type:

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Step 6: Confirm Date

• Defaults to today
• Change if entering retroactively
• Cannot use future dates

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Step 7: Submit

1. Review all information
2. Click Submit
3. Confirmation appears

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What Happens After Submit

For Grades 1-7:

• Score immediately finalized
• Available for grade calculations
• Done!

For Grades 8-12:

• Score enters moderation queue
• Administrator will review
• Score finalizes after approval

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Viewing Recent Entries

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Recent Scores Tab

1. Click Recent Scores tab
2. See your recent entries

Information Shown:

• Student name
• PACE and score
• Pass/fail status
• Entry timestamp
• Moderation status (Grades 8-12)

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Status Meanings

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Handling Rejected Scores

When an administrator rejects your score entry, you’ll need to re-enter it correctly.

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Viewing Rejections

1. Navigate to Grading → Enter Scores
2. Click Rejected Scores tab
3. See scores needing correction

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Rejection Information

Each rejected entry shows:

• Original entry details
• Rejection reason from admin
• When it was rejected

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Re-Entering a Rejected Score

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Common Rejection Reasons

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Managing Retests

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When a Student Fails

When a test score is below the pass threshold:

1. Student is flagged for retest
2. You can schedule the retest date
3. Student studies before retry
4. You enter retest score when complete

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Scheduling a Retest

1. Navigate to Grading → Retests
2. Find the failed test
3. Click Schedule Retest
4. Select date (must be future)
5. Confirm

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Entering Retest Scores

1. Navigate to Grading → Retests
2. Find scheduled retest
3. Click Enter Score
4. Enter the new score
5. Submit

Important:

• Use the retest entry form
• NOT the regular score entry
• This links to original attempt

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Retest Limits

Students have limited retest attempts:

• Default: 3 attempts total
• System tracks attempt count
• Enforced automatically

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If Student Exhausts Attempts

When max attempts reached:

• Cannot schedule more retests
• Administrator notified
• Special intervention may be needed

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Best Practices

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Score Entry

Enter Same Day:

• Enter scores within hours of test
• Fresh memory, fewer errors

Double-Check:

• Verify student name on test paper
• Confirm PACE number
• Recount score if unsure

Don’t Batch:

• Enter one at a time
• Reduces mistakes

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Retest Scheduling

Allow Study Time:

• 3-5 days between attempts
• Student can review material

Reasonable Schedule:

• Don’t overload retest days
• Balance with regular tests

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Handling Rejections

Respond Quickly:

• Address within 24 hours
• Don’t leave pending

Verify Carefully:

• Re-check original test paper
• Ensure accuracy second time

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Common Issues

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PACE Not Listed

Possible Causes:

• Not assigned to student
• Already tested this term
• Wrong student selected

Solution:

• Check student’s assignments
• Verify correct student

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Duplicate Error

Cause: Score already entered for this test Solution:

• Check if already submitted
• For corrections, contact admin

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Cannot Enter Retest

Possible Causes:

• Max attempts reached
• Original test passed
• Retest already entered

Solution:

• Check attempt count
• Verify this is a failed test

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Your Dashboard

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Viewing Your Stats

Your supervisor dashboard shows:

• Recent score entries
• Pending moderation (Grades 8-12)
• Rejected scores count
• Scheduled retests

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Quick Actions

From dashboard:

• Enter new score
• View rejections
• Check retest schedule

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Moderation for Grades 8-12

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Understanding the Process

When you enter scores for Grades 8-12:

1. Score enters moderation queue
2. Administrator reviews
3. Admin can: Approve, Adjust, or Reject
4. You’re notified of rejections

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Adjustment vs Rejection

Adjusted:

• Admin changed score
• Still finalized
• No action needed from you

Rejected:

• Returned to you
• Must re-enter correctly
• See rejection reason

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