Supervisor guide: grading

As a supervisor you enter PACE test scores for the students at your learning centre. By default that is where your grading access ends: moderating a score is an administrator job. If your school has specifically delegated internal or external moderation to the supervisor role, you also take part in that. This guide covers both.

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Entering test scores

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Pass thresholds and moderation routing

Zion checks a submitted score against the school’s configured pass thresholds and routes it based on the student’s grade level. Both the threshold band and the moderation floor are set per school by an administrator; the figures below are the defaults. A self test is a readiness check. It always finalizes immediately and is never sent to moderation, regardless of grade level. A PACE test or final test is checked against the moderation floor, which defaults to Grade 8:

• Below the moderation floor: the score finalizes immediately and is available for grade calculations.
• At or above the moderation floor: your mark becomes the first-line mark, and the score waits for an internal moderator’s mark before it is final.

If a graded test fails, Zion notifies the student’s centre supervisors, monitors, and administrators that a retest is needed.

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Already-moderated marks from paper

If you are entering a score for a Grade 8-12 student and the test was already marked on paper with a first-line, internal, and (optionally) external mark, you do not have to send it through the moderation queue one step at a time. On the Single tab, toggle “Enter already-moderated marks” and key in the marks directly. The score finalizes immediately. This option is not available on the Batch tab.

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Recording a PACE from before the student joined

If a student joins your centre mid-year, you can record a PACE they finished before they were on Zion. Open Score Entry and use the Prior PACE tab:

• One PACE records a single prior completion for one student.
• Multiple PACEs records a whole backlog for one student in one pass, useful when onboarding a student with several PACEs already behind them.
• Activity PACEs records readiness-stage PACEs (shown as RR or ABC) as done. These are never test-scored, so there is no score field, only the PACE and a completion date, and you can record several at once.

For all three, the completion date you enter is the one that sticks, and it must fall inside a term that is not locked.

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Taking part in moderation

By default only administrators moderate scores. Your school can delegate the internal moderation step, the external moderation step, or both to the supervisor role. If your school has delegated internal moderation to you, an Internal Moderation link appears in your sidebar under Academics, with a live count of scores waiting on your mark.

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How moderation works

At or above the moderation floor, a score needs a distinct mark from each of up to three people: the first-line mark (whoever entered the score), the internal moderator’s mark, and, optionally, an external moderator’s mark. The internal mark is what finalizes the score; external moderation afterward is optional and never changes the final grade. If you hold the internal moderator role for your centre, you review scores waiting on their internal mark. For each one you enter your own mark, which defaults to the first-line mark but can be changed, and submitting finalizes the score right away. You can also reject a score back to the original grader with a reason of at least 10 characters instead. If your school has also delegated the external moderator role to you, you can add an external mark to an already-finalized, internally-moderated score for the compliance record. It does not change the final grade.

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Handling a rejected score

When your entry is rejected, it appears back in your score entry queue with the moderator’s reason attached. Internal moderation has an SLA clock that starts when the score is entered: within 36 hours is on time, 36 to 48 hours is approaching, 48 to 72 hours is overdue, and beyond 72 hours is escalated.

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Correcting an already-finalized score

If a score has already finalized, administrators and supervisors can still correct it as a documented exception. Open Score Entry, find the score in the Recent Entries list, and choose Correct score. A reason is required and every correction writes to the audit log. For a Grade 8+ student, a correction sends the score back for a fresh internal moderator mark before it counts again. For grades 1 to 7, the corrected value stays finalized right away. Either way, if the corrected score no longer passes, Zion automatically reverses the PACE completion that score had triggered; if it now passes, Zion completes the PACE for you.

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Retests

If a graded test fails, Zion notifies you along with the student’s monitors and administrators that a retest is needed. Scheduling the retest and entering its score is done by an administrator from Grading > Retests. Once the retest is entered, it chains to the original attempt and you will see the new result wherever you see the student’s other scores. Retest attempts are capped, 3 by default, and the cap is configurable at your school. Once a student reaches the cap, an administrator override is required before another retest can be scheduled.

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