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Marking Daily Attendance

This guide covers the daily attendance marking workflow - the core of Zion’s attendance module. Learn how to mark attendance quickly and accurately using the tablet-optimized interface.

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Accessing Attendance Marking

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The Marking Interface

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Date Selection

The date selector defaults to today. To mark attendance for a previous day:

1. Click the date picker
2. Select the desired date
3. Note: You cannot mark attendance for dates after midnight has passed

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Centre Selection

For Administrators:

• Optional - view all centres or filter to specific centre
• Dropdown shows all active learning centres
• Select “All Centres” for school-wide view

For Supervisors:

• Required - must select one of your assigned centres
• Only shows centres you have supervisor access to
• Cannot view other centres’ students

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Student List

Students appear in a list sorted for efficiency:

1. Unmarked students first (no status set)
2. Then alphabetically by first name

Each student row shows:

• Student name
• Current attendance status (or “Unmarked”)
• Notes indicator (if notes exist)
• Grade level and student number

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Marking Status

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Status Options

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Marking a Student

1. Tap the student row to expand options
2. Tap the status button for their attendance:
   • Green button = Present
   • Red button = Absent
   • Amber button = Late
3. Status saves automatically - no submit button needed

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For Late Arrivals

When marking “Late”:

1. Tap the Late (amber) button
2. Optionally set the arrival time using the time picker
3. Arrival time helps track patterns and report accuracy

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Adding Notes

For any student, you can add notes:

1. Tap the notes toggle (speech bubble icon)
2. Enter your note (e.g., “Doctor appointment”, “Left early”)
3. Notes appear in exports and reports
4. Notes are visible to administrators

Common Note Uses:

• Reason for absence (if known)
• Early dismissal times
• Parent communication records
• Medical or appointment notes

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Bulk Operations

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Mark All Present

For efficient marking when most students are present:

1. Click the “Mark All Present” button in the actions bar
2. Review the confirmation dialog
3. Confirm to mark all unmarked students as Present
4. Then individually mark any absent or late students

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Attendance Summary

The summary bar shows real-time totals: The summary updates immediately as you mark each student.

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Touch-Optimized Design

The marking interface is designed for tablet use: Large Touch Targets:

• Status buttons are 48x48 pixels minimum
• Easy to tap accurately on touchscreen
• Spacing prevents accidental taps

Visual Feedback:

• Color changes immediately on tap
• Confirmation icons appear
• Row highlights when selected

Efficient Navigation:

• Swipe to scroll through students
• No page reloads - instant updates
• Keyboard accessible for desktop use

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Best Practices

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Timing

• Mark early: Complete attendance within first 15 minutes
• Update late arrivals: Check back mid-morning for any students who arrived late
• Review before end of day: Ensure all students are marked before leaving

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Accuracy

• Don’t guess: If unsure, wait to confirm before marking
• Use notes: Document any special circumstances
• Review unmarked: Check the summary for any missed students

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Efficiency

1. Bulk mark first: Use “Mark All Present” for majority
2. Mark exceptions: Go through and mark absent/late students
3. Add notes: Document reasons for absences
4. Verify summary: Confirm counts match your expectations

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Troubleshooting

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Student Not Appearing

Possible Causes:

• Student not assigned to selected centre
• Student is deactivated
• Filter is hiding the student

Solution:

• Check centre selection
• Contact administrator to verify student status
• Clear any active filters

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Cannot Mark Past Date

Cause: The midnight cutoff has passed for that date. Solution:

• Only administrators can modify past attendance
• Contact your administrator for corrections
• Future: Mark attendance before midnight each day

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Status Not Saving

Possible Causes:

• Network connection issue
• Session expired

Solution:

• Check your internet connection
• Refresh the page
• Log out and log back in
• If persists, contact support

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