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Marking Daily Progress

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Progress Marking Overview

• Calculate whether students met their goals (variance)
• Track completion rates and trends
• Identify struggling students early
• Generate accurate reports
• Provide accountability

• Supervisors (for their assigned centres)
• Monitors (for their assigned centres)
• Administrators (for any centre)

• End of each school day
• After students complete their PACE work
• Takes 5 minutes for 20 students

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Accessing Progress Marking

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Navigation

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Date Selection

• Interface defaults to current date
• Most common use case
• Shows goals set this morning

• Click date picker at top of page
• Select any past date
• Use if you forgot to mark progress yesterday
• Can mark progress for any day with set goals

• Can only mark progress for dates with goals already set
• If no goals exist for selected date, you’ll see message: “No goals set for this date”

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Progress Marking Interface

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Table Structure

• Rows: One row per student in your centre(s)
• Column Groups: Each student has columns for their assigned PACEs
• Goal Section (Read-Only): Shows goals set this morning
• Actual Section (Editable): Where you enter actual pages completed

Student    | Math 1015                                    | English 1025
           | Goal Pages | Actual Start | Actual End | Actual Pages | Variance
John Smith | 6 (15-20)  | 15           | 19         | 5 pages      | -1
Mary Jones | 7 (22-28)  | 22           | 30         | 9 pages      | +2

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Fields Explained

• Shows goal set this morning
• Format: Total pages (start-end)
• Example: “6 pages (15-20)”
• Cannot edit (goals locked once progress marking begins)

• Page number where student actually started work today
• Example: 15 (student started on page 15 as planned)
• Usually matches goal start page (but not always)
• Editable field - type the actual page

• Page number where student actually finished work today
• Example: 19 (student finished on page 19)
• May differ from goal end page (that’s normal)
• Editable field - type the actual page

• Auto-calculated: Actual End - Actual Start + 1
• Example: Pages 15-19 = 5 total pages
• Read-only field (cannot edit directly)
• This is compared to goal pages for variance

• Auto-calculated: Actual Total - Goal Total
• Example: 5 actual - 6 goal = -1 variance (missed by 1 page)
• Read-only field
• Color-coded: Green (0 or +), Red (-)

• Auto-calculated based on variance
• Updates in real-time as you enter progress
• Possible values:
  • Green “Completed”: Actual ≥ goal
  • Blue “Exceeded”: Actual > goal
  • Red “Missed”: Actual < goal
  • Gray “Not Started”: Progress not yet marked

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Entering Progress

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Basic Entry Process

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Keyboard Shortcuts

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Auto-Save Behavior

• Data saves 500ms after you stop typing
• No “Submit All” button required
• Each field saves independently

• Green checkmark appears when field saved
• Spinner shows while saving
• Red X indicates save failed (check internet)

• Variance updates as you type
• Status badge changes immediately
• Dashboard updates in real-time (if refreshed)

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Understanding Variance

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Variance Calculation

Variance = Actual Total Pages - Goal Total Pages

• Goal: 6 pages (15-20)
• Actual: 8 pages (15-22)
• Variance: +2 pages
• Meaning: Student did 2 more pages than goal
• Status: “Exceeded” (blue badge)

• Goal: 6 pages (15-20)
• Actual: 6 pages (15-20)
• Variance: 0 pages
• Meaning: Student met goal exactly
• Status: “Completed” (green badge)

• Goal: 6 pages (15-20)
• Actual: 4 pages (15-18)
• Variance: -2 pages
• Meaning: Student did 2 fewer pages than goal
• Status: “Missed” (red badge)

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Interpreting Variance

• Normal variation
• Student had good day
• PACE section easier than expected
• Action: Celebrate success, no changes needed

• Goals may be too low
• Student is excelling
• Action: Consider increasing goals slightly

• Goals significantly too low
• Data entry error (verify)
• Student skipped pages (check quality)
• Action: Review and adjust goals upward, or verify data accuracy

• Normal variation
• Student had off day
• PACE section harder than expected
• Action: Note reason, monitor pattern

• Goals too high
• Student struggling
• Action: Lower goals or provide intervention

• Significant struggle
• Student absent or disrupted
• Goals unrealistic
• Action: Investigate cause, adjust goals significantly, provide support

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Zero Variance Myth

• Zero variance is ideal, but not required
• Students are humans, not robots
• Variance is expected and normal
• Target: Most students within -2 to +2 range

• ALL students exactly zero variance daily (may indicate inaccurate marking or unrealistic expectation)

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Adding Notes

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When to Add Notes

• Students who missed goals (explain why)
• Students who exceeded significantly (note what went well)
• Students absent or partially absent
• Unusual circumstances (illness, behavior issues, disruptions)

• Students struggling with specific concept
• Students who completed work early
• PACEs that seem particularly difficult or easy
• Any context that helps explain variance

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How to Add Notes

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Note Writing Best Practices

• “Struggled with long division on pages 18-19, needs review”
• “Completed early, very focused today - consider increasing goals”
• “Absent afternoon for doctor appointment, partial completion”
• “Pages 15-17 very difficult, multiplication concepts need reinforcement”

• “Did ok”
• “Struggled”
• “Good job”
• “Not great”

• Be specific about what/why
• Include page numbers if relevant
• Note concepts or skills (not just “struggled”)
• Keep brief (1-2 sentences)
• Focus on actionable information

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Notes for Common Scenarios

"Struggled with fraction division on pages 20-22, needs one-on-one help tomorrow"

"Completed pages 15-25 (goal was 15-20), excellent focus and understanding of topic"

"Absent entire day for family emergency, no work completed"

"All students struggled with pages 18-20 (geometry proofs), may need group review"

"Fire drill during work time, lost 30 minutes of focus"

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Handling Special Cases

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Student Absent

1. Leave actual start/end pages blank, OR
2. Enter 0 for both start and end
3. Add note: “Absent - [reason if known]”
4. Variance will show as negative (expected)
5. Status: “Missed”

1. Enter actual pages completed during time present
2. Add note: “Left at 11am for appointment, partial completion”
3. Variance reflects partial work (expected)

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Student Worked on Different Pages

1. Enter actual pages student worked on (25-30)
2. Add note: “Worked on pages 25-30 instead of goal 15-20 - [reason]”
3. Variance will be off, but data is accurate
4. Follow up: Why did student work on different pages? Communicate with supervisor

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Student Skipped Pages

1. Enter 15-25 (what student marked as “done”)
2. Add note: “Skipped pages 18-20, needs to complete before advancing”
3. Variance shows as met/exceeded, but note flags quality issue
4. Follow up: Ensure student completes skipped pages

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Multiple PACEs in Same Subject

1. Mark progress on Math 1015 (completed pages)
2. If Math 1016 not yet assigned, contact administrator to assign
3. Once assigned, set goals and mark progress for Math 1016
4. Add note: “Completed PACE 1015, started 1016”

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Student Repeated Same Pages

1. Enter actual pages worked on (10-15)
2. Add note: “Redid pages 10-15 for review/mastery instead of advancing”
3. Variance will be negative (expected)
4. Follow up: Discuss with supervisor if review was necessary or student is struggling

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Progress Marking Best Practices

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Pre-Marking Preparation

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Entry Strategies

• Mark all PACEs for Student 1
• Move to Student 2, mark all PACEs
• Continue through all students
• Advantage: Complete picture of each student before moving on
• Best for: Smaller classes (10-15 students)

• Mark Math for all students
• Mark English for all students
• Continue through all subjects
• Advantage: Easier to spot patterns across students in same subject
• Best for: Larger classes (20+ students)

• Mark all struggling students first (need immediate notes)
• Then mark remaining students in batches
• Advantage: Prioritizes students needing attention
• Best for: Mixed-ability classes with known at-risk students

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Accuracy Tips

• Enter actual pages completed, not what you wish they completed
• Accurate data enables better decision-making
• Inflating numbers helps no one

• Don’t assume student marked pages correctly
• Check PACE physically to confirm pages completed
• Students may mark pages as “done” when incomplete

• Ensure actual start ≤ actual end
• Verify calculated totals make sense
• System will validate, but catch obvious errors early

• Glance through table for any missing entries
• Check that all students marked (or noted as absent)
• Verify all checkmarks appeared (data saved)

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Completion Status and Badges

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Status Badge Colors

• Actual pages ≥ goal pages
• Variance: 0 or positive
• Example: Goal 6, Actual 6 or 7
• Meaning: Student met or slightly exceeded goal

• Actual pages significantly > goal pages
• Variance: +3 or more
• Example: Goal 6, Actual 10
• Meaning: Student well exceeded goal

• Actual pages < goal pages
• Variance: Negative
• Example: Goal 6, Actual 4
• Meaning: Student did not meet goal

• Progress not yet marked
• No actual pages entered
• Meaning: Data entry pending

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Using Status for Quick Filtering

1. Click status dropdown at top of table
2. Select “Missed” to see only students who missed goals
3. Quickly add notes for all students who struggled

• Top of page shows: “18 Completed, 2 Exceeded, 3 Missed, 2 Not Started”
• Quick glance at overall performance

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Mobile/Tablet Progress Marking

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Optimized for Tablets

• Table shows student name, one PACE at a time
• Swipe left/right to see other PACEs
• Large input fields for touch

• Table shows 2-3 PACEs side-by-side
• Less swiping required
• Better for efficiency

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Touch Interactions

• Tap input field to open numeric keypad
• No need for keyboard
• Faster entry on tablets

• Swipe table horizontally to see more PACEs
• Swipe vertically to scroll students

• Zoom in on table if text too small
• Zoom out to see more students at once

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Troubleshooting Progress Marking

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”Cannot Mark Progress - No Goals Set”

• Goals not yet set for selected date
• Must set goals before marking progress

1. Navigate to Set Goals
2. Set goals for the date
3. Return to Mark Progress

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”Progress Not Saving”

1. Internet connection lost
2. Invalid data (errors in fields)
3. Session expired

1. Check internet (offline banner will appear)
2. Review fields for red error messages
3. Refresh page and log in again

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”Variance Seems Wrong”

• Mistyped actual start or end page

1. Check actual start page matches student’s PACE
2. Check actual end page matches student’s PACE
3. Recalculate manually: End - Start + 1
4. Compare to goal pages

• Goal: 15-20 (6 pages)
• Accidentally entered actual: 15-120 (typo, should be 15-20)
• Variance shows +114 (obviously wrong)
• Fix: Correct actual end to 20

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”Student Showing as Not Started But I Marked Them”

1. Data didn’t save (no checkmark)
2. Viewing wrong date
3. Viewing different student

1. Re-enter data and verify checkmark
2. Confirm date at top of page
3. Search for student name to verify

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Progress Marking FAQs

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After Marking Progress

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Immediate Next Steps

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When Ready to Report

• Can generate daily centre report once all students marked
• Report shows variance, notes, at-risk students
• See Reports Guide for details

• Data you entered enables supervisor to generate reports
• Your notes appear in supervisor’s reports
• Accurate marking is crucial for meaningful reports

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