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Test Score Entry

This guide covers how supervisors enter test scores into Zion. Accurate and timely score entry is the foundation of the grading system.

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Accessing Score Entry

1. Navigate to Grading in the sidebar
2. Click Enter Scores (or the main Grading link)
3. The score entry form appears

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The Entry Form

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Student Selection

Search for Student:

• Type student name or number
• Results filter as you type
• Click student to select

Student Information Shown:

• Full name
• Student number
• Grade level
• Learning centre

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PACE Selection

After selecting a student, choose the PACE:

• Only Assigned PACEs: Dropdown shows only PACEs assigned to this student
• Subject and Number: e.g., “Math 1042” or “English 1015”
• Completion Status: Shows if already tested

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Test Details

Score:

• Enter the numeric score (0-100)
• Whole numbers only
• Validation prevents out-of-range values

Test Type:

• PACE Test (most common)
• Self Test
• Final Test

Test Date:

• Defaults to today
• Can select past dates if entering retroactively
• Cannot select future dates

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Automatic Calculations

As you enter the score, Zion calculates:

• Pass Threshold: Based on student’s grade level
• Pass/Fail Status: Immediate visual indicator
  • Green checkmark = Passed
  • Red X = Failed

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Submitting a Score

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What Happens After Submission

For Grades 1-7:

• Score is immediately finalized
• Available for grade calculations
• Appears in student record

For Grades 8-12:

• Score enters moderation queue (stage_1_pending)
• Awaits administrator moderation
• Not yet finalized

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Duplicate Prevention

Zion prevents duplicate test entries: Blocked If:

• Same student
• Same PACE
• Same test type
• Same term
• First attempt (attempt number 1)

Not Blocked If:

• Different test type for same PACE
• Retest entry (attempt number 2+)
• Different term

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Viewing Recent Entries

After entering scores, view your recent entries:

1. Click Recent Scores tab
2. See list of your recent entries
3. Entries show:
   • Student name
   • PACE
   • Score and pass/fail
   • Entry timestamp
   • Moderation status (for Grades 8-12)

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Status Indicators

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Handling Rejected Scores

When an administrator rejects a score:

1. Score appears in your Rejected Scores view
2. Rejection reason is displayed
3. You must re-enter the corrected score

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Viewing Rejected Scores

1. Navigate to Grading → Enter Scores
2. Click Rejected Scores tab
3. See list of scores needing correction

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Re-Entering a Rejected Score

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Best Practices

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Timing

• Enter Same Day: Enter scores within hours of test completion
• Don’t Batch: Enter scores individually to reduce errors
• Handle Rejections Promptly: Address within 24 hours

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Accuracy

• Check Student Identity: Verify correct student selected
• Verify Score: Double-check against test paper
• Correct PACE: Ensure correct PACE and test type
• Use Notes: Document unusual circumstances

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Efficiency

• Prepare Test Papers: Organize before entering
• One at a Time: Focus on one entry to avoid mistakes
• Confirm Each Entry: Review before submitting

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Common Issues

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Wrong Student Selected

If Noticed Before Submit:

• Clear the form
• Start fresh with correct student

If Noticed After Submit:

• Contact administrator immediately
• Administrator can void the incorrect entry
• Re-enter with correct student

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Wrong Score Entered

If Grades 1-7 (Already Finalized):

• Contact administrator for correction
• Administrator creates audit entry for change

If Grades 8-12 (In Moderation):

• Administrator can adjust during moderation
• Or reject for you to re-enter correctly

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PACE Not Listed

Possible Causes:

• PACE not assigned to student
• PACE already tested this term
• Wrong student selected

Solution:

• Verify student’s PACE assignments
• Check if already tested (view student record)
• Confirm correct student

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Mobile/Tablet Entry

The score entry form is optimized for tablets:

• Large touch targets
• Clear form fields
• Confirmation dialogs prevent accidental submission
• Works offline (syncs when connection restored)

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