Test Score Entry
This guide covers how supervisors enter test scores into Zion. Accurate and timely score entry is the foundation of the grading system.
Accessing Score Entry
- Navigate to Grading in the sidebar
- Click Enter Scores (or the main Grading link)
- The score entry form appears
The Entry Form
Student Selection
Search for Student:
- Type student name or number
- Results filter as you type
- Click student to select
Student Information Shown:
- Full name
- Student number
- Grade level
- Learning centre
PACE Selection
After selecting a student, choose the PACE:
- Only Assigned PACEs: Dropdown shows only PACEs assigned to this student
- Subject and Number: e.g., “Math 1042” or “English 1015”
- Completion Status: Shows if already tested
Tip: If the PACE you need isn’t listed, verify the student’s PACE assignments in Student Management. Only assigned PACEs appear in the dropdown.
Test Details
Score:
- Enter the numeric score (0-100)
- Whole numbers only
- Validation prevents out-of-range values
Test Type:
- PACE Test (most common)
- Self Test
- Final Test
Test Date:
- Defaults to today
- Can select past dates if entering retroactively
- Cannot select future dates
Automatic Calculations
As you enter the score, Zion calculates:
- Pass Threshold: Based on student’s grade level
- Pass/Fail Status: Immediate visual indicator
- Green checkmark = Passed
- Red X = Failed
Submitting a Score
Complete the Form
Fill in student, PACE, score, test type, and date
Review the Summary
Verify the pass/fail status and all details
Click Submit
Confirm the score entry
Confirmation
Success message appears with next steps
What Happens After Submission
For Grades 1-7:
- Score is immediately finalized
- Available for grade calculations
- Appears in student record
For Grades 8-12:
- Score enters moderation queue (stage_1_pending)
- Awaits administrator moderation
- Not yet finalized
Duplicate Prevention
Zion prevents duplicate test entries:
Blocked If:
- Same student
- Same PACE
- Same test type
- Same term
- First attempt (attempt number 1)
Not Blocked If:
- Different test type for same PACE
- Retest entry (attempt number 2+)
- Different term
Warning: If you receive a duplicate error, check if this score was already entered. If you need to correct an existing score, contact your administrator.
Viewing Recent Entries
After entering scores, view your recent entries:
- Click Recent Scores tab
- See list of your recent entries
- Entries show:
- Student name
- PACE
- Score and pass/fail
- Entry timestamp
- Moderation status (for Grades 8-12)
Status Indicators
| Status | Meaning |
|---|
| Finalized | Score is complete and recorded |
| Pending Moderation | Awaiting administrator review |
| Approved | Administrator approved |
| Rejected | Administrator rejected, needs re-entry |
Handling Rejected Scores
When an administrator rejects a score:
- Score appears in your Rejected Scores view
- Rejection reason is displayed
- You must re-enter the corrected score
Viewing Rejected Scores
- Navigate to Grading → Enter Scores
- Click Rejected Scores tab
- See list of scores needing correction
Re-Entering a Rejected Score
Review Rejection Reason
Understand why the score was rejected
Verify Correct Information
Check original test paper for accurate score
Enter New Score
Submit the corrected score
Previous Rejection Clears
Old rejection no longer appears
Best Practices
Timing
- Enter Same Day: Enter scores within hours of test completion
- Don’t Batch: Enter scores individually to reduce errors
- Handle Rejections Promptly: Address within 24 hours
Accuracy
- Check Student Identity: Verify correct student selected
- Verify Score: Double-check against test paper
- Correct PACE: Ensure correct PACE and test type
- Use Notes: Document unusual circumstances
Efficiency
- Prepare Test Papers: Organize before entering
- One at a Time: Focus on one entry to avoid mistakes
- Confirm Each Entry: Review before submitting
Common Issues
Wrong Student Selected
If Noticed Before Submit:
- Clear the form
- Start fresh with correct student
If Noticed After Submit:
- Contact administrator immediately
- Administrator can void the incorrect entry
- Re-enter with correct student
Wrong Score Entered
If Grades 1-7 (Already Finalized):
- Contact administrator for correction
- Administrator creates audit entry for change
If Grades 8-12 (In Moderation):
- Administrator can adjust during moderation
- Or reject for you to re-enter correctly
PACE Not Listed
Possible Causes:
- PACE not assigned to student
- PACE already tested this term
- Wrong student selected
Solution:
- Verify student’s PACE assignments
- Check if already tested (view student record)
- Confirm correct student
Mobile/Tablet Entry
The score entry form is optimized for tablets:
- Large touch targets
- Clear form fields
- Confirmation dialogs prevent accidental submission
- Works offline (syncs when connection restored)
