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Administrators, supervisors, and monitors log merit, demerit, and incident records against a student using the same fields, whether from the Log behaviour drawer on a student’s record or from the dedicated Log Behaviour screen. This page covers both. For how categories are defined, see Behaviour Tracking Overview.

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Two ways to log a record

The Log behaviour drawer is embedded directly on student records, not on its own page:
  • The centre roster, on each student row
  • The supervisor’s student-detail view
  • The administrator’s student-detail view
Click Log behaviour to open it. The Log Behaviour screen is its own page, reached from Behaviour in the sidebar. Instead of starting from a student’s roster row or profile, you search for and pick the student first, then fill in the same category, points, date, and note fields. After you submit, the screen keeps the same student selected and clears the rest of the form, so you can log several records for that student one after another without picking them again. Administrators, supervisors, and monitors can all reach the Log Behaviour screen, which is new: monitors previously had no way to log behaviour at all.
Supervisors and monitors can only log behaviour for students in a learning centre they are assigned to, from either entry point. This is checked no matter what is selected on screen, so attempting to log against a student outside your assigned centre is rejected. Administrators can log for any student in the school.

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Log a behaviour record

1

Open the drawer or screen

From the centre roster or a student’s profile, click Log behaviour. Or, to log from its own page instead, go to Behaviour in the sidebar, choose Log Behaviour, and search for the student first.
2

Pick a category

The Category field lists active categories grouped as Merits, Demerits, and Incidents. Choosing a category pre-fills the Points field with that category’s default point value.
3

Adjust points if needed

Points remain editable after the category pre-fills them. Each type enforces a sign rule:Enter a value outside that sign and the form rejects it before you can submit.
4

Add a note (optional)

The field labeled Note (visible to parents) is shared with the student’s linked parent. Leave it blank if there is nothing to share.
5

Add a private staff note (optional)

The field labeled Private staff note (not shown to parents) is for staff only. It appears in the staff-facing timeline but is never sent to, or visible from, a parent account.
6

Submit

Click Log behaviour to save the record. The button reads “Logging…” while the request is in flight.
The behaviour categories management page listing merit, demerit, and incident categories with point values

Behaviour categories are managed by administrators and grouped as merits, demerits, and incidents

If a category was archived between the time you opened the drawer or screen and the time you submit, Zion rejects the submission rather than logging against a category that is no longer available.

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Public note vs private staff note

Both notes are optional on every record.

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What Zion checks when you submit

The category you pick determines the record’s type. Zion always uses the type stored on that category, never a value your device might send, then re-checks the sign-by-type rule against the points you entered. For supervisors and monitors, it also confirms the student belongs to a learning centre you are assigned to before the record is saved.

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Editing or deleting a record

Once a record is logged, staff can correct or remove it from the student’s behaviour timeline (on their profile). Open the menu on a record and choose Edit or Delete.
1

Open a record's menu

On the student’s behaviour timeline, find the record and open its menu.
2

Edit

Change the category, points, date, or either note, then save. The student the record belongs to, who logged it, and which learning centre it belongs to cannot be changed.
3

Delete

Confirm the deletion. This removes the record completely and cannot be undone.
Supervisors and monitors can only edit or delete a record that was logged in one of their assigned learning centres. Administrators can edit or delete any record in the school. Parents cannot edit or delete a record.

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Parent notification

If the student has an accepted parent invitation, logging a record notifies that parent. If the notification cannot be sent, it never blocks or undoes the logged record, and there is no school-wide setting to turn this off. A parent can turn off this notification from their own account settings. Editing or deleting a record does not send a further notification.

Behaviour Tracking Overview

What behaviour tracking is and the sign-by-type rule.

Behaviour Reports and Standings

Ranked standings, filters, and CSV export.

Notifications

How Zion delivers notifications like the behaviour-logged alert.

Roles and Permissions

What each role can see and do.