Behaviour tracking overview

Behaviour tracking lets staff log merit, demerit, and incident events for a student against a category catalog that an administrator defines. Each event carries signed points, and Zion computes a running net balance and a timeline per student. Administrators, supervisors, and monitors log and review these events. Parents see the same balance and timeline for their own linked children, with private staff notes structurally removed from what they can read.

​

The three event types

Every behaviour category has a type, and the type constrains the sign of its points. Zion enforces this rule both when an administrator sets a category’s default points and again when staff submit a record, so a record can never carry points with the wrong sign for its type. Points on both categories and individual records are integers between -100 and 100.

​

Net balance and timeline

For each student, Zion computes a net balance as a single signed sum across every behaviour record that student has, not just the records currently loaded on screen. Alongside the balance, staff and parents see a breakdown of merit, demerit, and incident counts and points, and a reverse-chronological timeline that pages backward through history.

​

Recording an event

Staff open a student from the centre roster or a student-detail view and log an event through the quick-log drawer. Picking a category pre-fills its default points, which staff can still adjust before submitting. See Logging behaviour events for the full procedure, including how public and private notes work. Administrators can log or view behaviour for any student in the organization. Supervisors and monitors are limited to students in the learning centres they are assigned to, and this scoping is enforced on the server, not only hidden in the interface.

​

Privacy: public notes and private staff notes

A behaviour record can carry two separate notes, each up to 500 characters:

• Public note: visible to the parent as part of the timeline entry.
• Private staff note: visible only to staff. It is never selected from the database for a parent-facing view, so it cannot leak into the parent portal even by accident.

Parents viewing their child’s behaviour see the same net balance and breakdown staff see, but the private staff note is absent from the data they receive.

​

Reports and standings

Administrators and supervisors or monitors can view a ranked standings table of students by net balance, with KPI cards for total merits, demerits, and incidents, filterable by date range, type, and (for administrators) centre. Administrators see standings across the whole organization; supervisors and monitors see only their assigned centres. See Behaviour reports for filters, sorting, and CSV export.

​

Managing the category catalog

Administrators maintain the category catalog at /admin/behaviour/categories.

​

Who can do what

​

Parent notifications

After a behaviour record is logged, if the student has a parent with an accepted link, Zion enqueues a notification to that parent. This notification is best-effort: if it fails to send, the behaviour record itself is not rolled back or blocked. There is no organization-level toggle to disable these notifications, though a parent can opt out per category from their own notification settings.