Behaviour tracking overview

Behaviour tracking lets staff log merit, demerit, and incident events for a student against a category catalog that an administrator defines. Each event carries signed points, and Zion computes a running net balance and a timeline per student. Administrators, supervisors, and monitors log and review these events, and can also edit or delete a record after it is logged. Parents see the same balance and timeline for their own linked children, but never see the private staff note on a record.

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The three event types

Every behaviour category has a type, and the type constrains the sign of its points. Zion enforces this rule both when an administrator sets a category’s default points and again when staff submit a record, so a record can never carry points with the wrong sign for its type. Points on both categories and individual records can be any whole number from -100 to 100.

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Net balance and timeline

For each student, Zion computes a net balance as a single signed sum across every behaviour record that student has, not just the records currently loaded on screen. Alongside the balance, staff and parents see a breakdown of merit, demerit, and incident counts and points, and a reverse-chronological timeline that pages backward through history.

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Recording an event

Staff open a student from the centre roster or a student profile and log an event through the Log behaviour drawer. Zion also has a dedicated Log Behaviour screen under Behaviour in the sidebar, where you pick a student first, useful when you are not already on that student’s page. Administrators, supervisors, and monitors can all reach both. Picking a category pre-fills its default points, which staff can still adjust before submitting. See Logging behaviour events for the full procedure, including how public and private notes work. Administrators can log or view behaviour for any student in the school. Supervisors and monitors are limited to students in the learning centres they are assigned to, no matter what they select on screen.

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Editing or deleting a record

A logged behaviour record is not permanent the moment it is saved. From a student’s behaviour timeline, staff can open a record’s menu and choose Edit to change its category, points, date, or notes, or choose Delete to remove it entirely. Only staff (administrators, supervisors, and monitors) can edit or delete a record. Parents cannot. Supervisors and monitors can only edit or delete records logged in one of their assigned learning centres. Administrators can edit or delete any record in the school. Deleting a record cannot be undone, so Zion asks you to confirm before removing it.

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Privacy: public notes and private staff notes

A behaviour record can carry two separate notes, each up to 500 characters:

• Public note: visible to the parent as part of the timeline entry.
• Private staff note: visible only to staff. It is never included in what a parent’s view loads, so it cannot leak into the parent portal even by accident.

Parents viewing their child’s behaviour see the same net balance and breakdown staff see, but the private staff note is absent from the data they receive.

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Reports and standings

Administrators, supervisors, and monitors can all view a ranked standings table of students by net balance, with summary totals for merits, demerits, and incidents, filterable by date range, type, and (for administrators) centre. Administrators see standings across the whole school; supervisors and monitors see only their assigned centres. See Behaviour reports for filters, sorting, and CSV export.

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Managing the category catalog

Administrators maintain the category catalog from Categories, under Behaviour in the sidebar.

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Who can do what

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Parent notifications

After a behaviour record is logged, if the student has a parent with an accepted invitation, Zion notifies that parent. If the notification cannot be sent, the behaviour record itself stays logged, it is never undone or blocked because of a failed notification. There is no school-wide setting to turn these notifications off, though a parent can turn off this type of notification from their own notification settings.