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Administrators control what a report card looks like from the template builder at Admin > Report Cards > Templates. A template sets the school logo and which of the five report sections appear, in what order. If a school has never created a template, Zion falls back to a built-in default automatically. Every report card uses the same branded layout, with a bar chart and progress meters drawn directly into the page for the PACE, attendance, and Goal Check sections, so a template controls what appears, not how it is drawn.
Report card template builder showing logo upload and section ordering controls

The template builder with the school logo and section order controls.

The template builder is administrator-only. Supervisors and monitors can generate and distribute report cards, but they cannot create or edit templates.

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Creating or editing a template

1

Open Templates

From Admin > Report Cards, click Templates. This link only appears for administrators.
2

Start a new template or edit an existing one

Click New template, or Edit on a template already in the list.
3

Name the template

Enter a name. This is required.
4

Upload a logo (optional)

Upload a JPG, PNG, or SVG file. Other file types are rejected before upload.
5

Toggle sections on or off

Turn each of the five sections on or off depending on what the school wants printed.
6

Reorder sections

Use the up and down arrows to set the order sections appear in on the finished PDF.
7

Set as default (optional)

Turn on Use as the school’s default template if this template should be used whenever staff generate report cards without picking one explicitly.
8

Save

Save the template. It becomes available to select the next time staff generate report cards for a term.
The default template cannot be deleted. Its delete button is disabled in the template list until another template is set as the default.

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The five sections

A template controls five fixed sections. You cannot add custom sections, only enable, disable, and reorder these:

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Data rules for each section

Test scores, attendance, and Goal Check Summary are bounded to the selected term. PACE Grades is the one exception: the “Completed” count is labelled “Completed (overall)” because it reflects all-time PACEs completed, not just the current term.
Only public notes (notes marked visible to parents) appear in the Character Notes section. Private notes are never included in a report card, at any stage of compilation.
If a section has no data for a student in the selected term, it renders as “No data for this term” rather than being hidden.
There are no numeric thresholds to configure in a template. The only threshold in report-card generation is fixed by the system: zero finalized test scores for a term blocks generation until acknowledged, and finalized scores with none passing produces a non-blocking warning. See Generating and distributing report cards for how these warnings appear during generation.

Report Cards Overview

What a report card contains and how term data is compiled.

Generating and Distributing

Select a term, review readiness warnings, generate, and send to parents.

Permanent Record

The multi-year academic record, separate from term report cards.

Roles and Permissions

Who can generate, distribute, and configure report cards.