Admissions is limited to administrators. Supervisors, monitors, parents, and students do not have access to this feature.
The pipeline
Every application moves through fixed stages, always in this order:| Stage | Meaning |
|---|---|
| Applied | Application submitted, not yet reviewed |
| Under Review | Staff are evaluating the applicant |
| Accepted | Approved for enrollment, not yet converted |
| Waitlisted | Held for a future opening |
| Rejected | Not proceeding |
| Enrolled | Converted into a student record |
Two ways applications enter the pipeline
- Public application form
- Staff manual entry (walk-in)
A prospective family fills out the form at
/apply/[your-org-slug] without needing an account. They provide applicant details (name required, date of birth and desired grade or centre optional) and guardian details (name and email required, phone optional), and can attach up to 10 documents. The application enters the pipeline at Applied with its source recorded as online.Sharing the public application form
Each school has its own application link, built from its organization slug:/apply/[your-org-slug]. Share this link on your website, in enrollment emails, or on printed materials so families can apply without contacting the office first.
Find your organization slug
Your organization slug is the identifier Clerk assigned your school. Confirm it with your administrator team if you are unsure which slug your organization uses.
Build the link
Combine your app’s domain with
/apply/ and your slug, for example https://yourapp.com/apply/your-school-slug.Share it
Post the link wherever prospective families will see it. No login is required to submit the form.
Where to find it
Administrators reach the admissions board from the sidebar under People & Centres > Admissions (/admin/admissions). A link to funnel analytics is available from the board’s header.
Subscription requirement
Viewing the board and opening an applicant’s detail drawer does not require an active subscription. Writing to admissions (adding an applicant, moving a stage, uploading a document, converting to student) and viewing funnel analytics both require an active subscription. Without one, these actions are blocked.Managing applications
Work the kanban board, review applicants, and convert accepted applications to students.
Funnel analytics
See stage counts and conversion rates across the admissions pipeline.
Students overview
See what happens to a student record created by admissions conversion.
Roles and permissions
Confirm which roles can access which features.