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Admissions turns applications into enrolled students. It is a six-stage pipeline that administrators work from a kanban board, with applicants entering either through a public application form or through manual staff entry.
A kanban board of applicant cards arranged across six admissions pipeline stages

The admissions kanban board with applicants across six pipeline stages

Admissions is limited to administrators. Supervisors, monitors, parents, and students do not have access to this feature.

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The pipeline

Every application moves through fixed stages, always in this order: Waitlisted and Rejected are terminal off-ramps. Enrolled is reached only through the one-click convert action described in Managing applications, never by dragging a card into that column on the board.

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Two ways applications enter the pipeline

A prospective family fills out the form at your school’s own application web address, without needing an account. They provide applicant details (name required, date of birth and desired grade or centre optional) and guardian details (name and email required, phone optional), and can attach up to 10 documents. The application enters the pipeline at Applied with its source recorded as online.

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Sharing the public application form

Each school has its own application web address, unique to that school and set up when your account was created. It looks like a normal web address, with your app’s domain followed by “apply” and a short name for your school. Share it on your website, in enrollment emails, or on printed materials so families can apply without contacting the office first.
1

Find your school's application address

If you already have your school’s application address, you can share it right away. If you are not sure what it is, contact Zion support and they will confirm it for you.
2

Share it

Post the address wherever prospective families will see it. No login is required to submit the form.
3

Applicant confirmation

After submitting, the family sees an in-form thank-you message with no personal data echoed back, followed by a matching confirmation page.
The form always knows which school an application belongs to from its own unique address, never from anything the visitor can edit in the form. Sharing the wrong address sends an application to the wrong school.

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Where to find it

Administrators reach the admissions board from the sidebar, under People & Centres, then Admissions. A link to funnel analytics is available from the board’s header.

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Subscription requirement

Viewing the board and opening an applicant’s detail drawer does not require an active subscription. Writing to admissions (adding an applicant, moving a stage, uploading a document, converting to student) and viewing funnel analytics both require an active subscription. Without one, these actions are blocked.

Managing applications

Work the kanban board, review applicants, and convert accepted applications to students.

Funnel analytics

See stage counts and conversion rates across the admissions pipeline.

Students overview

See what happens to a student record created by admissions conversion.

Roles and permissions

Confirm which roles can access which features.