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Extracurriculars in Zion are catalog-only. There is no enrolment, attendance, capacity, fee, or consent workflow attached to an activity. What families can do is register non-binding interest, what the person in charge of an activity can do is keep its schedule current, and what administrators and supervisors can do is read the demand back in a rollup report.
A report showing the number of interest signals registered for each activity

A rollup report of family interest across activities

For creating, scoping, and archiving activities themselves, see Managing the catalog.

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Family interest

Anyone signed in to your school’s Zion account can register interest in an active activity from the catalog. In practice this is parents and students.
  • A parent can optionally attach one of their own children using the “For (optional)” child picker on the activity card. Only children with an accepted parent-child link can be selected.
  • A student’s interest is tied automatically to their own student record. There is no child picker for a student.
  • Any other caller can register general interest with no child attached.
Registering interest sends a notification to the activity’s person in charge and to school administrators. Interest can be withdrawn from the same card by clicking Withdraw interest. Withdrawing keeps the record in place with a withdrawn status rather than deleting it, so it still shows up in the staff interest list and counts in reporting history.
Interest is a demand signal only. There is no seat count, no waitlist, no accept or reject action, and no fee or consent step. Registering interest does not enrol a child or student in the activity.
1

Open Activities

Parents open Activities from the sidebar. Students open Activities from the top navigation, scoped to org-wide activities plus their own learning centre.
2

Choose a child (parents only)

On an activity card, optionally select a child from the “For (optional)” dropdown before registering.
3

Register interest

Click Register interest. The person in charge and school administrators are notified.
4

Withdraw if needed

Click Withdraw interest on the same card to retract. You can register again later.

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Interest visibility for staff

Administrators see a per-activity active-interest count directly on the catalog table on the Manage Activities page. Clicking that count opens a read-only drawer listing every requester for the activity: name, optional child name, status (interested or withdrawn), and registered date. There are no accept or reject controls in this drawer, because interest is not enrolment.

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Self-service for the person in charge: Activities I run

Any staff member assigned as the person in charge of an activity (administrator, supervisor, or monitor) gets a personal view called Activities I run, reachable from the staff catalog page. It lists every activity where they are the assigned person in charge, including archived ones, which are badged as archived. From this view the person in charge can edit only:
  • Schedule summary
  • Recurrence preset, selected weekdays (for weekly selected), start time, and duration
The person in charge cannot change the activity name, category, who else is assigned to it, learning-centre scope, or the active flag. Those fields stay administrator or supervisor only. Every save is checked again against who is actually assigned to the activity, never trusted from what was submitted.
1

Open Activities I run

From the staff catalog page, open Activities I run.
2

Select an activity

Choose an activity where you are the assigned person in charge.
3

Update the schedule

Edit the schedule summary and, if the activity has a calendar recurrence, its preset, weekdays, start time, or duration.
4

Save

Only the schedule and recurrence fields change. Name, category, person in charge, centre scope, and active status stay untouched.

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Catalog Report

Administrators (org-wide) and supervisors (their own learning centres) can open the Catalog Report from the catalog page for an aggregate view of the catalog. The most-interest section is left out if interest data is unavailable, rather than showing an error.
1

Open the report

From the catalog page, open Report.
2

Review totals

Check the active count, the breakdown by category, and the breakdown by learning centre.
3

Check for coverage gaps

Look at the count of activities without a person in charge to find ones that need someone assigned.
4

Review demand

Scan the top 5 activities by active interest count to see where family demand is concentrated.

Extracurriculars overview

What extracurriculars are in Zion and who sees what.

Managing the catalog

Creating, scoping, and archiving activities.

Calendar overview

How recurring activities appear on the school calendar.

ICS subscription

Subscribing to the calendar feed, including extracurricular events.