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Extracurriculars in Zion are catalog-only. There is no enrolment, attendance, capacity, fee, or consent workflow attached to an activity. What families can do is register non-binding interest, what coaches can do is keep their own schedule current, and what administrators and supervisors can do is read the demand back in a rollup report.
For creating, scoping, and archiving activities themselves, see Managing the catalog.

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Family interest

Any authenticated org member can register interest in an active activity from the catalog. In practice this is parents and students.
  • A parent can optionally attach one of their own children using the ‘For (optional)’ child picker on the activity card. Only children with an accepted parent-child link can be selected.
  • A student’s interest is tied automatically to their own student record. There is no child picker for a student.
  • Any other caller can register general interest with no child attached.
Registering interest triggers a best-effort notification to the activity’s coach and to org admins. Interest can be withdrawn from the same card by clicking ‘Interested, withdraw’. Withdrawal is idempotent: the row is kept with a status of withdrawn rather than deleted, so it still counts in reporting history.
Interest is a demand signal only. There is no seat count, no waitlist, no accept or reject action, and no fee or consent step. Registering interest does not enrol a child or student in the activity.
1

Open Activities

Parents open Activities from the sidebar (/parent/extracurriculars). Students open Activities from the top navigation (/student/extracurriculars), scoped to org-wide activities plus their own learning centre.
2

Choose a child (parents only)

On an activity card, optionally select a child from the ‘For (optional)’ dropdown before registering.
3

Register interest

Click Register interest. The coach and org admins are notified.
4

Withdraw if needed

Click ‘Interested, withdraw’ on the same card to retract. You can register again later.

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Interest visibility for staff

Administrators see a per-activity active-interest count directly on the catalog table at /admin/extracurriculars. Clicking that count opens a read-only drawer listing every requester for the activity: name, optional child name, status (interested or withdrawn), and registered date. There are no accept or reject controls in this drawer, because interest is not enrolment.

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Coach self-service: Activities I run

Any staff member assigned as the coach on an activity (administrator, supervisor, or monitor) gets a personal view at /extracurriculars/mine, reachable as ‘Activities I run’ from the staff catalog page. It lists every activity where they are the assigned coach, including archived ones, which are badged as archived. From this view a coach can edit only:
  • Schedule summary
  • Recurrence preset, selected weekdays (for weekly selected), start time, and duration
A coach cannot change the activity name, category, coach assignment, learning-centre scope, or the active flag. Those fields stay administrator or supervisor only. Every write is re-verified against the coach assignment stored on the activity, never trusted from the request itself.
1

Open Activities I run

From the staff catalog page, open /extracurriculars/mine.
2

Select an activity

Choose an activity where you are the assigned coach.
3

Update the schedule

Edit the schedule summary and, if the activity has a calendar recurrence, its preset, weekdays, start time, or duration.
4

Save

Only the schedule and recurrence fields change. Name, category, coach, centre scope, and active status stay untouched.

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Catalog Report

Administrators (org-wide) and supervisors (their own learning centres) can open the Catalog Report at /extracurriculars/report for an aggregate view of the catalog.
MetricWhat it shows
Total active activitiesCount of currently active activities in scope
By categoryCounts across the six categories: sport, club, arts, faith, service, academic enrichment
By learning centreCounts per centre, plus a separate org-wide count
Unassigned coach countNumber of active activities with no coach assigned
Interest leadersTop 5 activities ranked by active interest count
The interest-leaders section is omitted gracefully if interest data is unavailable, rather than showing an error.
1

Open the report

From the catalog page, open Report (/extracurriculars/report).
2

Review totals

Check total active count, the breakdown by category, and the breakdown by learning centre.
3

Check for coaching gaps

Look at the unassigned-coach count to find activities that need a coach assigned.
4

Review demand

Scan the top 5 activities by active interest count to see where family demand is concentrated.

Extracurriculars overview

What extracurriculars are in Zion and who sees what.

Managing the catalog

Creating, scoping, and archiving activities.

Calendar overview

How recurring activities appear on the school calendar.

ICS subscription

Subscribing to the calendar feed, including extracurricular events.