/admin/library and /admin/library/checkouts). Supervisors use a combined catalog and active-checkouts page at Programs & Resources > Library (/supervisor/library).
Two book types behave differently on this page:
- General books have a due date, are tracked as overdue, and can be marked lost.
- PACE Required books are custody loans only. They never get a due date, are never flagged overdue, and cannot be marked lost.
Every checkout goes through a staff member. Students and parents cannot self-checkout, and their library pages are read-only. See Overdue and lost books for how overdue tracking and lost-book alerts work.
Browsing the catalog
The catalog lists every book in the org (title, book-type badge, quantity on hand, copies out, and location). Use the search box to filter by title, or the book-type filter to narrow the list to PACE Required or General books. Viewing the catalog requires the inventory:view capability (inventory:manage also grants it).Adding a book
Click Add book on the catalog page. This opens the same form used for inventory items, pre-set to the library item type. You choose the book type (PACE Required or General) as part of adding it. Adding a book requires the inventory:manage capability.Checking out a book
Select the student
Search for and select a student from the combobox. If you are not an administrator, the list only shows students in your assigned learning centre(s).
Set a due date (General books only)
A due date field appears, defaulting to 14 days from today. You can change it. PACE Required books skip this step entirely and show a custody-only notice instead, since they have no due date.
Viewing active checkouts
The Active Checkouts table lists every book currently out (not yet returned), sorted with the soonest due date first. PACE Required checkouts have no due date, so they sort to the bottom. Each row’s status is calculated live from today’s date: lost, then overdue, then checked out. Non-administrator staff only see checkouts for students in their assigned learning centre(s). A supervisor or monitor with no centre assignment sees no rows here.Returning a book
Click Return on the book’s row in Active Checkouts. The Return action is hidden once a book has been marked lost, since a lost book goes through Mark Found instead. If a General book’s due date has already passed, returning it flags the checkout as late automatically. PACE Required books are never flagged late, since they carry no due date.Undoing a return
If a book was returned by mistake, open the Recent returns panel above the Active Checkouts table (it loads on demand) and find the row. Click Undo return and confirm. This reopens the checkout as active again. It only works on a checkout that has actually been returned and is not marked lost.Cancelling a mistaken checkout
If a book was checked out to the wrong student or by mistake, open the row’s overflow menu on Active Checkouts and choose Cancel checkout. Confirm the destructive dialog. The copy returns to stock and the checkout closes, but the row stays visible for audit. This only works on a checkout that is still active (not already returned or lost).Editing a due date
For General books, open the row’s overflow menu and choose Edit due date. Pick a new date and save. This is not available for PACE Required checkouts, since they carry no due date to edit.Why doesn't a PACE Required book ask for a due date?
Why doesn't a PACE Required book ask for a due date?
PACE Required books are treated as custody loans rather than time-limited loans. They never get a due date, are never marked overdue, and cannot be marked lost, undone, or edited for a due date.
What if the book has no copies left?
What if the book has no copies left?
The checkout is rejected server-side if the book is out of stock, even if the catalog list has not yet refreshed to show zero copies.
Can a supervisor or monitor check out a book to any student?
Can a supervisor or monitor check out a book to any student?
No. A non-administrator caller can only lend to a student in one of their assigned learning centres. If they have no centre assignment, they cannot check out or view checkouts for any student.
Library overview
How the catalog, book types, and checkout desk fit together.
Overdue and lost books
How overdue detection, lost-book flags, and alerts work.
Inventory overview
The shared inventory system that library books belong to.
Roles and permissions
What each role can see and do across Zion.