/admin/extracurriculars). A supervisor manages activities for their own learning centres at Centre Activities (/supervisor/extracurriculars). Both are reached from the Programs & Resources section of the staff sidebar.
The catalog is not an enrolment system. There is no seat count, waitlist, fee, or consent flow attached to an activity. See Family interest and reports for how parents and students signal interest.
Who can do what
| Action | Administrator | Supervisor |
|---|---|---|
| Create, edit activities org-wide | Yes | No |
| Create, edit activities in own centres | Yes | Yes |
| Scope an activity to zero centres (org-wide) | Yes | No, must pick at least one centre |
| Archive, restore, delete | Yes | Yes, own centres only |
| Bulk archive, restore, delete | Yes | No |
| Bulk re-target to a new centre scope | Yes | No |
/extracurriculars/mine).
Creating an activity
Open Manage catalog or Centre Activities
Administrators go to Programs & Resources > Manage catalog. Supervisors go to Centre Activities. Click Add activity.
Fill in the required fields
Enter a Name (up to 120 characters) and a Category. Category is one of six fixed values: sport, club, arts, faith, service, or academic enrichment. Enter a Schedule summary (up to 300 characters) describing when and where the activity meets in plain text.
Add optional details
Description accepts up to 500 characters. Coach lets you assign a staff member from the org; the person must be an active org member, which is verified on save.
Set the learning centre scope
Leave the centre picker empty for an org-wide activity (administrators only) or select one or more learning centres. A supervisor must select at least one of their own centres; org-wide creation is blocked for supervisors.
Optionally attach a calendar recurrence
Set a repeat preset if you want the activity to appear on the school calendar. See below for the recurrence fields.
Calendar recurrence
Recurrence is optional. Leaving the preset unset keeps the activity catalog-only, with no calendar event. Setting a preset requires the remaining fields.| Field | Rule |
|---|---|
| Preset | One of daily, weekly on weekdays, weekly on selected days, or monthly |
| Selected weekdays | Required only when the preset is “weekly on selected days”; at least one day |
| Start time | Required 24-hour time (HH:MM) whenever a preset is set |
| Duration | Required whenever a preset is set; 15 to 600 minutes |
Emitting the calendar event is best-effort. If it fails, the form shows a non-blocking calendar warning, but the activity itself still saves. A failed calendar emission never rolls back the activity save.
Archiving, restoring, and deleting
- Archive
- Restore
- Delete
Archiving is a soft delete. It sets the activity to inactive, removes its calendar event, and is recorded in the audit log. Archived activities stop appearing in the public catalog but remain visible to administrators (and to their assigned coach on Activities I Run, badged as archived).
Editing an archived activity
An archived activity can still be opened and edited by an administrator or supervisor with rights to it. Restoring is done from the same edit view.Bulk operations
Bulk actions are administrator-only and apply to up to 200 activities per call.- Bulk archive, restore, or delete: select activities in the catalog table and apply the action. Each activity succeeds or fails independently, so one failing row does not block the rest.
- Bulk re-target to a new centre scope: select activities and choose a new set of learning centres. Every target centre is verified to belong to the organization first, then each selected activity’s centre assignments are replaced and its calendar event is re-synced.
Extracurriculars overview
What the catalog covers and who can see which activities.
Family interest and reports
How parents and students register interest, and the Catalog Report.
Managing calendar events
How activity recurrences relate to the school calendar.
iCal subscription
Subscribing to activity schedules from a personal calendar app.