/admin/admissions is where administrators work applications from first submission through to enrollment. Every applicant appears as a card on a six-column kanban board, and each card opens into a detail drawer with the applicant’s information, guardian details, and uploaded documents.
Admissions is only visible to the administrator role, and write actions (moving a card, adding an applicant, converting to student) require an active subscription.
The board
Find the board under People & Centres > Admissions in the sidebar. It has six fixed columns, in pipeline order:| Column | Meaning |
|---|---|
| Applied | New submission, not yet reviewed |
| Under Review | Staff are evaluating the application |
| Accepted | Approved for enrollment, not yet converted |
| Waitlisted | Held for a future opening |
| Rejected | Declined |
| Enrolled | Converted into a student record |
Adding an applicant manually
Not every applicant comes from the public form. Use Add applicant to record a walk-in visit or a phone enquiry directly.Fill in the same intake fields
Enter the applicant’s details and the guardian’s details, the same fields a family would fill in on the public form.
The applicant detail drawer
Click a card to open its drawer. It shows:- Applicant fields: desired grade, desired learning centre, date of birth, and how the application arrived (online or staff-entered)
- Guardian fields: name, email, phone, and any notes
- Uploaded documents, each as a link
- A stage selector for moving the applicant to any column except Enrolled
- A Convert to student action, shown only once the applicant is Accepted and has not already been converted
Documents and signed links
Document links in the drawer are short-lived signed URLs. Each link is valid for five minutes from the moment the drawer loads it, so if a link stops working, reopen the drawer to get a fresh one. Accepted document types are PDF, JPEG, PNG, and WebP, up to 10MB per file, with a maximum of 10 documents per application.Moving an applicant between stages
You can change an applicant’s stage from the board by dragging the card, or from the drawer using the stage selector. Both paths update the same record, so use whichever is more convenient while you are already reviewing a file.Converting an accepted applicant to a student
Once an applicant reaches Accepted, the drawer shows a Convert to student action. This is the only way an application becomes an enrolled student.Open the Accepted applicant's drawer
Confirm the applicant record has a name, date of birth, desired grade, and desired learning centre filled in. All four are required before conversion is allowed, and the destination learning centre must still exist.
Confirm
A new student record is created, and the application is marked Enrolled. The applicant can only go through this once; the drawer will not offer Convert to student a second time for the same application.
Related pages
Admissions overview
The full pipeline, both intake paths, and where admissions fits in the app.
Funnel analytics
Per-stage counts and conversion rates for the pipeline.
Students overview
What a converted applicant looks like once they are a student record.
Roles and permissions
Who can reach admissions and what each role can do.