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Zion keeps one calendar for the whole school. Administrators, supervisors, and monitors work from a full month, week, and day view on the Calendar page. Parents and students get a read-only view of the same events, scoped to their child’s or their own learning centre. Administrators also manage public holidays from a dedicated screen, and anyone can subscribe the calendar to their phone or desktop calendar app.
A month view of the school calendar with colored event chips across several days

The staff calendar showing a month view with color coded event types

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Where to find it

The Calendar sidebar item opens a full month/week/day grid with Prev, Next, and Today navigation, plus filters for event type, centre, and visibility.
Clicking an event opens a detail modal. Parents and students see the details only; the New Event button and edit/delete controls appear for administrators and supervisors.

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Event types

Each event carries one of six types, shown as a colored chip in the grid.

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Visibility levels

Every event has a visibility setting that maps to roles. It controls who can read the event on the calendar screen and in the iCal feed. A new event defaults to Staff visibility. Only administrators can set an event to a visibility other than the default when creating or editing it.

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Centre scoping

An event with no centre assigned is org-wide and visible to everyone whose visibility level allows it. An event assigned to one or more specific centres is visible only to people connected to those centres.
  • Administrators are unscoped and see every event.
  • Supervisors and monitors see only org-wide events plus events targeting one of their assigned centres, in both the calendar list and their iCal feed.
  • Parents see org-wide events plus events targeting their child’s centre.
  • Students see org-wide events plus events targeting their own centre.

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Views and filters

The staff calendar switches between month, week, and day views. Each view supports filtering by event type, centre, and visibility, so an administrator can, for example, isolate a single centre’s meetings for the current week. The parent view is a month grid with a per-child filter. The student view is an agenda list rather than a grid.
A link from another feature, such as a meeting confirmation, can deep-link into the calendar with a highlighted event. Opening that link jumps the month view to the right date and opens the event’s detail modal automatically.

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Events that appear automatically

Some events are not created directly in the calendar. Other features write them in as a one-way feed, and they show a link back to the source record. These bridge-created events display normally alongside events created directly in the calendar, but they are edited from their source feature, not from the calendar itself.

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Manage Holidays

Administrators reach a dedicated holiday screen from Settings > Holidays. From there you can add a custom holiday, mark a holiday as not observed if the school does not follow it, and reinstate a hidden one. Holidays your school already has on the calendar from before can still be hidden or reinstated the same way. This screen is administrator-only; other roles are redirected away from it. See Managing events for details.

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Subscribing from another calendar app

Every user, staff or family, can generate a private link that syncs the school calendar into Google, Apple, or Outlook. The link respects the same visibility and centre rules as the in-app view. See iCal subscription for how to generate, use, and revoke it.

Creating and managing events

Create events, target centres, set recurrence, and handle recurring-series edits and holidays.

iCal subscription

Generate, use, and revoke a calendar sync link for Google, Apple, or Outlook.

Meetings overview

Booked meetings appear on the calendar automatically once confirmed.

Homework overview

Homework due dates feed into the calendar as all-day academic events.