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The Permanent Record is a multi-year view of a student’s academic history. It aggregates PACE percentages, PACEs completed, and attendance for each academic year, and administrators can generate an official transcript PDF from it. Administrators, supervisors, and monitors can open the record; parents see their own child’s record read-only.
The Permanent Record deliberately excludes credits, GPA, rank, and honor roll. Zion does not calculate or display any of these on this page.

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What the record shows

Open a student’s profile and go to Permanent Record. A year selector (newest first) switches between academic years. Each year shows one table with these columns:
ColumnDescription
SubjectThe subject the PACE belongs to
PACE refThe PACE reference number, where available
PACEs completedCount of PACEs completed in that subject
PercentageThe student’s percentage for that subject and year
Below the subject table, a single attendance summary for the year shows present, absent, late, and total counts. Attendance is shown once per year, not broken out per subject. PACEs completed counts are drawn from all-time student PACE data, since that record is not scoped to a school term. Percentages and attendance in the record reflect what has been calculated or entered for that academic year.

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What it deliberately excludes

Credits, GPA, rank, and honor roll never appear anywhere on this page, for any role. If your school tracks these outside Zion, keep doing so in that separate system.

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Computed rows, manual rows, and overrides

Most rows are computed automatically from PACE and attendance data already in Zion. Administrators can also add or correct rows for cases the computed data can’t cover:
Use this for a transfer student’s prior-year record or any year before the school used Zion. Click “Add historical row” and fill in:
  • Academic year, in YYYY-YYYY format
  • Subject
  • PACE ref (optional)
  • Percentage, 0 to 100
  • Attendance: present, absent, late
  • Note (optional)
The row is stamped as manual and carries a “Manual” badge in the table.
Only administrators can add, edit, or delete manual rows and overrides. Supervisors and monitors can view the Permanent Record but have no controls to change it.

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Generating an official transcript

1

Open the student's Permanent Record

Navigate to the student’s profile, then Permanent Record.
2

Click Generate transcript

This queues an export job for that student. Only one transcript request can be in flight per student at a time, so a second request while one is queued or running is blocked.
3

Wait for it to finish

The button becomes “Download transcript” once the PDF is ready.
4

Download the PDF

Click “Download transcript” to get the file.
Generating an official transcript is administrator-only. Supervisors, monitors, teaching staff, and parents cannot request one.

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Who can do what

RoleView recordAdd manual row / overrideGenerate transcript
AdministratorYesYesYes
SupervisorYesNoNo
MonitorYesNoNo
ParentOwn child only, read-onlyNoNo

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What parents see

Parents view their own linked children’s Permanent Record through a separate parent-scoped view. It shows the same per-year subject data and attendance summary, with no credits, GPA, rank, or honor roll, and no controls to add rows, override cells, or generate a transcript. A student ID outside the parent’s own children resolves to “Record not found.”

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