Report cards overview

Report cards compile a student’s per-term data into a single PDF: PACE grades, test scores, attendance, Goal Check completion, and parent-safe character notes. Every report card uses the same branded design, with a bar chart for PACE grades and progress meters for attendance and Goal Check drawn directly into the page. Administrators, supervisors, and monitors generate report cards for their students. Parents view and download the ones published to them.

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Who can do what

Teaching staff and students do not have access to report cards.

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What a report card contains

Every report card is built from five sections. A section shows “No data for this term” if there is nothing to display for that student.

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Report card statuses

A report card moves through two states.

1. Generated. The PDF has been compiled for the term but has not been sent to parents.
2. Published. Distribution has run for that card. The card now appears in the parent’s report-card archive.

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Term-readiness warnings

Before generating, each in-scope student is checked for possible gaps in their term data: no finalized grades, incomplete grades, no attendance, no Goal Check activity, or no character notes. Only the no-grades warning blocks generation. If a student has zero finalized test scores for the term, the generating staff member must check an acknowledgement box before proceeding. The other warnings are informational and do not stop generation.

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Generating and distributing

Administrators, supervisors, and monitors generate report cards for a term, optionally scoped to one centre, then distribute them by downloading a ZIP or sending them to parents by email. See Generating and distributing report cards for the full workflow, including delivery-status meanings.

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Templates

Administrators control what a report card looks like: a logo, a default template, and which of the five sections appear and in what order. If a school has no template configured, Zion uses a built-in default automatically. See Report card templates.

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What parents see

Parents only ever see published report cards for their own linked children, grouped by child. A report card that has not been published, or that belongs to a student outside the parent’s linked children, never appears. Each report card downloads through a short-lived link generated on demand, not a permanent public URL.